Every invoice captured, matched and paid on time.
Hilniva Payable takes supplier invoices from the inbox to payment. The Payable Agent reads each PDF, matches it against the purchase order and receipt, waits for every check to pass, then creates the AP invoice. If something doesn't match, your team is told what to fix.
- INV-8812 · data read from PDFCaptured
- INV-8812 · 3-way match with PO-778 and GRN-1187Matched
- INV-8815 · approval routed to plant managerApproving
- INV-8816 · quantity differs from receiptNeeds review
- INV-8790 · AP invoice created, scheduled for paymentScheduled
From inbox to payment, without re-keying.
Capture
Invoices arrive by email or upload. The Payable Agent reads supplier, lines, quantities, prices and tax from each PDF.
Validate
Duplicates, missing POs and data that doesn't add up are caught before anything is posted.
Match
Two-way against the PO, or three-way against the PO and goods receipt, following the matching rules you set.
Approve
Approvals follow your company policy. Mismatches pause until your AP team resolves them.
Pay
The AP invoice is created and scheduled, and posts to Hilniva ERP or your own ledger through Hilniva Connector.
Built for the way AP teams actually work.
Reads documents, not just text
Goes beyond OCR. The agent understands which number is the PO, which is the total and which line is freight.
Two- and three-way matching
Automatic matching against purchase orders and goods receipts.
Duplicate checks
Repeated invoices are flagged and blocked before they can be paid twice.
Configurable approvals
Approval workflows that fit your company policies and delegation of authority.
Due dates and liabilities
See pending liabilities and what's due, as it changes.
Audit trail
Every capture, match, approval and change is logged, by person or by agent.
Agents handle the routine. Your AP team handles the exceptions.
Most invoices are routine. The Payable Agent processes them from start to finish and only stops when something needs a person's judgment, such as a price that doesn't match or a receipt that hasn't arrived.
- Watches the inbox for new supplier invoices.
- Pauses until every validation passes, then creates the AP invoice for payment.
- Tells AP staff exactly what to fix when a match fails, then picks up where it left off.
Use it with any ERP
Hilniva Payable works on its own or as part of Hilniva ERP. Already running another ERP or accounting system? Hilniva Connector brings in your POs, receipts and suppliers and posts approved invoices back, so your ledger stays the system of record.
About Hilniva ConnectorBring a stack of invoices. We'll show you the rest.
See the Payable Agent capture, match and route your own sample invoices.